About YBIMC & YBXMi
YBIMC is one of the country’s premier and pioneering integrated marketing firms with almost two-decades of success in the media relations, creatives services, advertising and events industry. YBXMi is the newest iteration of YBIMC. As we gear towards our 20th anniversary, our award-winning, integrated agency continues to evolve. While we remain storytellers to our core, we believe that the stories told in person will grow in importance amidst an increasingly artificial world. We believe a modern marketing and communications strategy will rely more than ever on live human engagement through experiential marketing and immersive events. Even as we have adopted the latest technology and software, our mission is to expand the unbounded potential of brands and more keenly focus on the full life cycle of event strategy and tactical deployment.
About Your Role
We're looking for an Experiential Production Manager to join our team. This is a hands-on role for someone who lives at the intersection of creative ideation and operational execution — a producer who can sit in a pitch meeting sketching out a gala concept in the morning, brief a scenic fabricator in the afternoon, and walk a venue floor plan with a client by end of day.
You'll own production across our slate of client work, translating big ideas into buildable, scalable, on-budget experiences. You'll be the connective tissue between our team, our vendors, and our clients.
This is a one-year contract position with the opportunity for extension based on performance and mutual fit. It is structured this way intentionally — to give the right experiential visionary a clear runway to deliver measurable impact, and to give both parties a defined point to evaluate the path forward.
Our Experiential Production Manager Will Be Charged With:
• Lead end-to-end production on experiential projects including brand launches, galas, stunt marketing activations, pop-up shops, and large-scale events.
• Build out full client proposals — concept through cost — that are creatively ambitious and operationally sound.
• Translate ideation into compelling pitch decks with clear visual direction, production logic, timelines, and budgets that win business.
• Develop and manage event floor plans, traffic flow, sightlines, and guest journey across venues of all sizes.
• Oversee scenic art creation from concept and renderings through fabrication, install, and strike, working closely with scenic artists, carpenters, and finishers.
• Manage large format printing production — vinyl, fabric, rigid substrates, environmental graphics — including sourcing materials, prepping print-ready files, and quality control on output.
• Source, brief, negotiate with, and manage vendors across scenic, print, AV, lighting, rigging, fabrication, permits, labour, and rentals. Run production schedules, budgets, and risk registers; flag issues early and solve them faster.
• Be on-site for load-in, build, show days, and load-out — leading crews and keeping the trains running.
What We Are Looking For
• 5+ years of experience producing experiential marketing work at an agency, production company, or in-house brand team.
• Demonstrated track record building full proposals end-to-end for events, brand launches, galas, stunt activations, and pop-ups — not just executing someone else's plan.
• Deep working knowledge of scenic art creation: materials, finishes, fabrication methods, what's realistic in a 3-week build versus a 3-month one.
• Hands-on fluency with large format printing — substrates, finishes, install methods, and what a print vendor needs from you to deliver on time.
• Strong eye for floor planning and spatial design; comfortable in all applicable software and comfortable with learning more.
• Confident pitch deck builder who can shape narrative, visuals, and production rationale into a document that sells.
• A vendor rolodex in the events and experiential marketing industry (or the ability to build one fast) and the negotiation chops to get the right partners at the right price.
• Calm under pressure on site, sharp with budgets in the office, and clear in client communication throughout.
Please note that we are a full-time onsite agency – not a remote or hybrid operation. This job requires robust, non-business hours – as we host events in evenings, weekends and some Holidays.
Please apply in confidence via email to JOBS@YBXMI.COM. Only qualified candidates will be contacted for a preliminary discussion.