YBIMC is an award-winning integrated marketing and communications agency. At our core, we’re storytellers and we believe that a modern marketing and communications strategy is multi-disciplinary, built around data, and supported by expert context. Our mission is to explore the unbounded potential of brands, across platforms, tactics, and disciplines. We craft narratives, design experiences, start conversations, analyze reactions, and continually optimize to deliver results for world-class brands.
About Your Role
Are you passionate about organization and detail? Do you have great interpersonal and communication skills? Do you believe you can help us meet deadlines, stay organized and not fall short of expectations? This role encompasses a broad scope of office administration and client focussed work, from project coordination and tactical execution to front desk management, to shipping/receiving. You will be part of a passionate team of integrated marketing professionals who are committed to the success of our partners and each other.
As an Administration Coordinator at YBIMC, you are accountable for:
•Serve as front of office – the first point of contact for staff, clients, media, and stakeholders.
•Coordinate and manage office deliveries - verify content and quantities, arrange pick-ups/drop-offs, and reconcile courier records. Ability to lift bulky boxes/packages required at times.
•Coordinate and manage all aspects of the internal inventory system that tracks client product, branded merchandise, and off-site company collateral.
•Complete out-of-office errands which includes short walks, driving, or taking public transit as needed.
•Complete internal administrative duties – including but not limited to printing, shredding, filing, collating, stationary & supply management, and boardroom calendar management, and organizing catering needs.
•Manage and upkeep the office environment, light housekeeping required at times.
•Assist on fulfilling projects, from ordering supplies to fulfilment of packages, to activation on-site support.
What We’re Looking For
•This is an in-person role and as such, the duties are expected to be performed at the Company’s workplace.
•Possess a minimum 2 years of experience in office administration, reception, or clerical roles.
•Preferably possess a valid, G class Ontario driver’s license.
•Proficiency with Microsoft Office (Teams, Word, PowerPoint, Excel, Outlook) as well as Mac based operating systems.
•Maintain confidentiality – company must have continual, 100% confidence in the applicant’s discretion, confidentiality, and ability to employ tact and common sense.
•A hardworking and organized individual with effective time management and interpersonal skills.
•A team player with skills that nurture positive relationships with internal and external parties.
•A strategic and analytical approach to problem solving.
•Ability to work with cross-functional teams to support business and client objectives.
•Pride yourself in being organized, self-motivated and deadline driven.
•Please note that this position is not being offered as ‘work from home’, in person attendance is mandatory.
Phone calls will not be accepted regarding this position. While we thank all applicants for their interest, only those selected for an interview will be contacted. Interviews will be conducted via phone and video conference. YBIMC is committed to diversity and inclusion of all people.
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